How to Use OneDrive

ACCESS USING THE WEB INTERFACE

1. Log into the portal and select the "Office 365 E-Mail" link.

2. Select the App manager in the upper left of the screen

3. Select One Drive

TO ADD FILES/ FOLDERS OR CREATE A NEW FOLDER

1. Select location "My files" to access your personal one drive files or "Shared" to access any files that have been shared with you by others.

2. To create a new folder OR to upload a file from your computer select "Add new" 

TO SHARE FILES/ FOLDERS

1. Select the ellipsis "..." to the right on the file OR folder that you would like to share with others (NOTE: If you share a folder, all files and other folders WITHIN that folder will be able to be accessed by them)

2. Select "Manage access"

3. Select Grant Access in the upper right hand of the Manage Access window -- (Alternatively you can select share, which will provide a link that you can share to others -- Sharing using a link is NOT secure, as anyone with that link can access the file/ folder)

4. Start typing the name of the person you would like to share the file/ folder with and their name should pop up, if it doesn't, simply type their NEW RIVER email address. You can also type a message that will be included in the email the user receives letting them know that you have given them access. When you are done, select "Grant access" at the bottom.

5. By default the user you have given access to has full access, you can edit that permission or remove their access entirely by going back into the manage access window (Follow steps 1 and 2 in this section). The Manage access window should show the user(s) you have granted access to and their level of access. Select the pencil icon/ their access level to edit it.

6. When you select to edit their permissions you will see a drop down window with the permissions you can give them:

"Can Edit" (Can view AND make changes to the file directly)

"Can View" (They can see it and download it but not edit/ delete the file in your one drive)

"Can't Download" (Can view but cannot edit OR Download it)

"Remove direct access" (They will no longer be able to access the file/ folder at all)

ACCESS ALL WAYS AT A GLANCE